Document Management Systems

Document scanning is one of the best ways to cut costs, improve workflows and modernise your company all at the same time. The benefits of document scanning are seemingly endless but at the very least scanning will improve the way your team works and will improve your productivity. Our decade of experience working in the document imaging industry has given us the knowledge and expertise to understand our client’s needs more successfully.

We provide following OCR / Scanning outsourcing services:

  • CD-ROM Cataloging and Publishing
  • Document management using OCR
  • Internet publishing OCR
  • ASCII, RTF text files OCR
  • Native application formats OCR
  • Hand Print OCR
  • Cursive OCR
  • Digital Documents OCR
  • Typewritten OCR
  • Permanent Records Scanning
  • Books Scanning
  • Graphics / Images Scanning
  • Receipts / Bills Scanning
  • Magazine / Paper Scanning

Our scanning and optical character recognition (OCR) services can convert hardcopy documents into an electronic format. Data Entry Iindia provides document scanning, indexing, conversion, and archiving services for organizations large and small, in a wide variety of industries. We work with applications ranging from human resources and accounts payable to contracts and government records. Our document scanning services transform information recorded on paper, micrographics and other media into an almost endless variety of digital formats on a wide range of media.

Our commitment to our clients’ success makes us a preferred vendor for many of the country’s top publishers, agencies and commercial concerns. Recognized for our advanced technology of converting information on paper into computer-editable files, we deliver accurate, timely and useable data. Because the digitization will be of the highest quality, data conversion offers a reliable cost-effective solution to information management needs. Our solutions are developed after careful analysis of document originals and client requirements. This equates to efficiency and flexibility in converting documents into computer-useable formats.

Data entry through Optical Character Recognition (OCR) is faster, more accurate and more efficient than keystroke data entry. In several cases of text conversion, OCR provides an alternative to keyboarding / data entry, or can be part of a mixed data entry/OCR process. What ever be your project of text conversion, our skill and expertise guarantees the best solution at a highly competitive cost.

Our OCR conversion bureau specialises in converting physical documents or image files such as TIFF or PDF Searchable to editable text documents. Over the years, our continuing expertise in the field of OCR and conversion has enabled us to develop our own OCR application systems. These allow us to capture even the most difficult and unstructured files into highly organised and fully formatted OCR scanned files.

If your company needs to bring together data from paper-based documents, Data Entry India Company’s form processing services can make that task as efficient as possible. By combining proper form design and the latest recognition technology, we can provide you with custom solutions that will move data into your system, quickly and accurately.

Scanning Process :

Our document scanning bureau provides bespoke imaging solutions. The following is a brief step-by-step guide :

  • Scanning Process:

We only use the best scanners equipped with ultra-sonic, double feed detection, automated colour detection and image processing tools. We scan to your preferred format such as PDF, PDF Searchable, TIFF, JPEG etc. We scan paper as small as a till receipt up to A3 as well as large format drawings and plans in full colour or black and white.

  • Indexing:

Once scanned we can then index each document by your preferred choice, for example, Title, Name, Address, Reference number, date etc.

  • Storage Media:

The scanned data is normally supplied on CD, DVD or USB. When supplying confidential data, we normally encrypt the entire collection using 128-Bit encryption.

  • Remove of Steples and Paperclips :

Prior to scanning, we go through the files and remove any staples, paperclips, treasury tags etc. This ensures a smooth and accurate scanning process takes place.

  • OCR Processing :

We also offer OCR processing to convert your documents to fully text-searchable PDFs or into a database. This can be very beneficial when it comes to searching for particular files as your files will be completely searchable by text.


Email us your requirements at info@dataentryindia.co.in